BE OF SERVICE.
The In Between Fellowship is only as great as its members' commitment to
giving what was so freely given to them.
There are many ways to be involved. See our open service commitments below.
GENERAL QUALIFICATIONS TRUSTED SERVANTS
The following conditions apply to all Trusted Servants of the IBF
Trusted Servants and Trustees status: Our leaders are but trusted servants; they do not govern. IBF Trusted Servants are the duly elected officers of the Business Group – they comprise the Steering Committee.
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All trusted servants must be alcoholics (have a desire to stop drinking) and consider the IBF to be their Home Group.
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Any trusted servant who fails to maintain their sobriety will automatically be considered to have resigned their position.
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No trusted servant will be paid to perform their Twelfth Step service, but they will be reimbursed for out-of-pocket expenses.
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All Trusted Servants and Trustees will be elected by the Business Group, with substantial unanimity (2/3 vote) whenever possible.
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Trusted Servants will attend both Business Group and Steering Committee meetings and will submit monthly reports to the Business Group.
Our Leaders are but trusted Servants, they do not govern.
Cash Deposits Coordinator
Requirements
Minimum requirements:
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Two years of continuous sobriety
Responsibilities:
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Responsibilities: Retrieves envelopes from safe at Fellowship, cross-checks & reconciles envelopes against bar ledger, creates cash bank deposits, takes to bank, obtains receipt & sends to Treasurer for monthly report.
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Position Requirements: 5 years sobriety.
Literature Chair
Requirements
Minimum requirements:
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Two years of continuous sobriety
Responsibilities:
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Maintains inventory of AA conference approved literature for sale at the IBF. A modest supply of hardback and softback books listed in Group 1 below should be on hand at all times. One or two of the books listed in Group 2 should be on hand at all times:
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Group 1: Alcoholic Anonymous (various formats), 12 Steps & 12 Traditions, Daily Reflections, Living Sober, As Bill Sees It, Came to Believe,
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Group 2: Alcoholic Anonymous Comes of Age, Pass it On, Experience, Strength, and Hope, Dr. Bob and the Good Oldtimers
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Brochures – Maintains and stocks FREE brochure rack with a variety of brochures. Keeps brochure rack neat and organized.
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Grapevines (subscriptions TBD by group conscience)
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Coordinates with Raffle Chair to keep track of literature raffled off during Friday night Birthday Meetings and other IBF events.
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Coordinates with Beginner’s Meeting Coordinator to ensure literature is available for weekly in-person meetings.
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Purchases books & brochures from East Bay Intergroup (see Policies and Procedures section).
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Web Master
Requirements
Minimum requirements:
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Two years of continuous sobriety
Responsibilities:
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Follows guidelines in IBF Site Operation Overview document (see appendices); manages all posts to IBF Blog, including special events, group news, special efforts organized by the IBF; updates content as requested by Business Group; updates contact info on member page; responds in a timely manner to all inquiries, including: new members to the IBF member portal; requests for court slips, requests for chips, applications for open service positions and forwards such to appropriate trusted servant.
Intergroup Representative Requirements
Minimum requirements:
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Two years of continuous sobriety
Responsibilities:
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Acts as the link between the group and the East Bay Intergroup committee.
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Represents the group at EB Intergroup meetings, participating in the decision-making process;
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Keeps group members informed about Intergroup activities, publications, and EBI finances.
Trustee Requirements
Minimum requirements:
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Five (5) years of continuous and current sobriety;
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Regular attendance at meetings of IBF;
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Prior service commitments at IBF;
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Must consider IBF to be Home Group;
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Familiarity with customs and procedures of IBF. When possible, some experience of business practices is desirable [business, accounting, legal, maintenance].
Responsibilities:
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Conducts all financial and business activities of the IBF, including but not limited to: complies with State and Federal filing requirements, including annual tax documents for the protection of our tax exempt status;
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Receives and is accountable for tax deductible contributions from membership;
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Ensures that adequate insurance coverage is maintained;
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Maintains bank accounts;
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Regularly monitors the financial condition of IBF & makes recommendations to Business Group regarding status of Reserve and Operating accounts;
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Negotiates and handles leasing agreements;
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Handles all staffing or contractor related issues (Bartender/Janitor);
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Maintains premises to ensure adequate precautions and systems are available to provide a safe and secure environment;
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Performs any other functions necessary to ensure the stability and survival of the IBF location.
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Additionally, Trustees serve as Chair of the Business Group and Steering Committee meetings and as the IBF Treasurer.
Event Coordinator
Requirements
Minimum requirements:
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Two years of continuous sobriety
Responsibilities:
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Organizes annual Anniversary party, Holiday Marathons, Pot-lucks, Game Nights etc.;
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Forms subcommittee to assist in tasks;
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With Intergroup Rep organizes participation in Intergroup activities;
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Works with Raffle Chair on related events;
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Handles financial arrangements and logistics for events.
Treasurer Requirements
Minimum requirements:
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Five years of continuous sobriety
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Experience in bookkeeping or finance helpful;
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Employed or source of income;
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Current Trustee with at least 1 year remaining on Board term.
Responsibilities:
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Collects all member contributions from in-person and online meetings;
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Collects receipts from bar;
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Cross-checks deposit amounts with in-person meeting contributions collector;
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Pays all authorized group expenses;
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Makes 7th Tradition distributions at direction of Business Group;
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Prepares monthly financial statements; prepares annual budget proposal to Steering Committee in October for approval at the Business Group in November;
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Reconciles monthly bank statement and provides copy of such to Board of Trustees and, if requested, to Business meeting.